Policies

Animals

Broyhill Conference Room 421

Cell phones

Collection development

Conduct

Food

Gifts and donations

Group study rooms

Instruction rooms

Internet use

Lost and found

Minors

Signs

Privacy of library records

Rhinehart Room

Room 114

Storage lockers

Use of the Atrium

Animals

The University Library adheres to Appalachian’s Animals on Campus policy. In accordance with this policy, the library permits only service animals.

Policy updated: May 2016

Broyhill Conference Room 421

Adherence to the Appalachian State University Policy Manual and the Library’s policies is required for anyone using Library rooms for meetings.

Room 421 is not approved for use as a classroom. Room 421 is used for Library meetings and events. It may be scheduled if available by recognized University, faculty, and staff groups and departments. In addition, recognized University student groups may request scheduling. The Library has priority for meetings and events. The schedule for room availability is governed by the floor opening and closing schedule.

If the original reservation is approved without food but at some point food is ordered for the event without approval, the reservation will be canceled.

This room is not available if the Library or the 4th floor is closed. All requests for use when closed will be denied.

Live music or loud events are not allowed before 5:00 p.m.

The Library reserves the right to cancel or reschedule any event due to Library need.

Completion of the request form does not ensure room availability or event approval.

Please submit your request at least two weeks prior to the event and no less than two business days prior to the event.

Requests for future semesters by University Faculty and Staff will be processed no more than six months from the requested date and after the library’s hours are posted for the upcoming semester; however, your event may be canceled or denied if the Library has need of the room for an event. Requests by Student groups (groups that are approved and recognized by Student Engagement & Leadership) must be submitted for the current semester only.

All events after 5:00 p.m. must notify the library service desk on first floor upon arrival and departure.

A minimum of 30 minutes is required between events, but if the event has food, a minimum of 60 minutes is required after for clean-up and setup for the next scheduled event.

Events scheduled in room 421 are subject to the following:

  • Reservation for a room without food request start 30 minutes after the 4th floor opens.
  • Reservations that include food will end 60 minutes before the 4th floor closes.
  • The reservation will end 30 minutes before the 4th floor closes.
  • If the event will have alcohol, the university permit must be prior approved with all signatures and final copy in the library before event. If the permit is not finalized the event will be canceled.
  • If food is/was available for event, the responsibility for clean-up lies with the group/individual/department using the room. Failure to clean up is subject to review by the Library Dean and/or Associate Deans.

The following are prohibited:

  • Tape or other adhesives on walls, doors or windows.
  • Open flames of any kind (exception of sternos used by food services).
  • Covering of glass windows on room doors.
  • Sand, straw or glitter.
  • Disarray of furniture (or moving, touching or tampering with artwork in any way).
  • Anything prohibited in the Appalachian State University Policy Manual.

Violations of the regulations with regard to capacity, showing of films, or food and drink of any University Policy will result in the group being unable to use Library meeting rooms for the remainder of the semester and upon the discretion of the Dean and Associate Deans of the Library.

Room 421 will accommodate groups of 12 to 50 based on our posted seating arrangements. The Library will make an effort to meet room seating arrangement requests between 12 to 50 individuals, but due to staffing constraints this may not be possible for meetings being held after 4:00 p.m. It is the responsibility of the group/individual/department using the room to return the tables and chairs to the “Setup” position as they were found, so that any following group may utilize the conference room.

Food and drink setup and clean-up is the responsibility of the group/individual/department requesting the reservation and using the room (consider food setup and clean-up time needed when requesting a room for a meeting where food will be available).

Cell phones

  1. Please turn off the ringer upon entering the building.
  2. Patrons should restrict cell phone usage to the first and second floors.
  3. If you must use your phone in the Library, be considerate. Please use the designated areas, speak quietly and keep your conversation brief. Designated areas are the first and second floors and the atrium.

Collection development

Conduct

To ensure that the library is inviting as a place for research and study for all users, the Library expects that patrons behave in a respectful manner. Please refrain from the following activities:

  • Behavior that can be interpreted as creating an intimidating, hostile, or offensive environment. See the University Policy on Discrimination, Harassment and Retaliation.
  • Disruptive behavior.
  • Removing library materials or property without checking them out or without authorization.
  • Misusing or tampering with computing or media equipment or Internet connections or Internet resources. See the University Policy on the Use of Computers and Data Communications and the Library’s Internet Access Policy.
  • Using any form of tobacco products including any form of electronic nicotine delivery system better known as e-cigarettes. See the University Policy 303.25 Tobacco and Related Product Restrictions on University Property.
  • Using a cell phone in areas not designated for their use. See Cell Phone Use Policy.
  • Violating the Food & Drink Policy
  • Mutilating library materials by marking, underlining, removing pages or portions of pages or removing electronic theft detection devices.
  • Defacing equipment, furniture, or the building or any behaviors likely to result in destruction, damage, misuse or abuse of Library property.
  • Being in an unauthorized area of the Library, or remaining in the Library after closing or during emergency situations or drills.

Misuse of the library, whether by theft, mutilation, or vandalism of library materials or property, or by interference with study and research activities of library users is a violation of the Student Code of Conduct. Persons who commit or attempt to commit offenses referred to in the Student Code of Conduct , in the Library Conduct Policy, or in other Library, State and University policies applicable to the Library, whether members of the University Community or not, may be asked to leave the Library, and may be subject to university, civil, and criminal sanctions. These sanctions might include being banned from the library or from the entire campus.

Policy updated October 22, 2014.

Food

  • Put a cover/lid on your drinks
  • Leave no trace; clean up after yourself.
  • Recycle; take the time to place paper and beverage containers in the appropriate bin.
  • Special Collections (4th floor) prohibits both food and drink.

Policy adopted December 2008

Gifts and donations

  1. Belk Library will accept donations of books and other materials from individuals or organizations.
  2. Belk Library reserves the right to determine the disposition of any gift materials which it receives.
  3. Materials appropriate to the various collections held by the Library will be placed in those collections.
  4. Other materials will be held for the on-going book sale or be disposed of in an appropriate manner.
  5. Belk Library cannot give evaluations on donations for income tax purposes.

Group study rooms

Availability: Group study rooms are available for ASU students, faculty, and staff. The study rooms are not locked and no key is required to access the rooms.

Usage: Study rooms are intended for use by two or more people for group study. They are not to be used as classrooms. You may use a group study room without a reservation unless someone has booked the room at the same time.

Reservations: You may only make one booking at a time. Maximum time is four hours. Someone with a reservation has preference for the room at the reserved time. If you use a study room without a reservation, we ask that you vacate the room to honor those with advanced bookings.

Cancellations: If you cannot honor your reservation, please cancel your room booking.

Lost or stolen items: Do not leave personal items unattended. Belk Library is not liable for lost or stolen items.

Assistance: If you need assistance with booking or clearing a study room, please come by the Library Service Desk.

Instruction rooms 024 and 026

Carol Grotnes Belk Library and Information Commons provides instruction rooms primarily for use by the Library's Information Literacy and Instruction program. For more information, please see our Instruction Program and Services page. 

Scheduling and Instruction room for ASU Faculty and Staff

  • Library instruction rooms are reserved exclusively for library instruction during the fall semester from the first day of classes through November 7 and spring semester from the first day of classes through April 10. The schedule availability of the library instruction rooms is subject to change.
  • ASU Faculty and Staff may request use of these rooms after these dates; however, requests for library instruction have first priority.
  • Semester-long courses will not be scheduled in the instruction rooms; departments may not schedule this room as a classroom.
  • Please check the hours posted for Belk Library and Information Commons. The library instruction rooms may only be used at times that the Library is open.

Policies and Procedures

  • The use of any of the instruction room equipment requires prior training by authorized library personnel.
  • The faculty member, graduate teaching assistant, or staff member responsible for the class will be in the instruction room during the entire reservation period.
  • Use of the instruction rooms for public performances of films, regardless of the nature or source of the film, requires proof of compliance with the United States copyright laws and the University’s policies with regard to film exhibitions.
  • Room access is provided by staff from the main floor Library Services Desk or Lower Level Service desk at the time of the event. Please stop by one of these locations a few minutes before the start of the session.

The Library reserves the right to cancel or reschedule a class session due to Library need.

Policy updated October 25, 2017

Internet use

The Appalachian State University Library provides full Internet access in order to support the scholarly activities of Appalachian’s faculty, students, and staff. While controversial and inaccurate material may be obtained on the Internet, the University Library does not monitor patrons’ use of information resources, nor is the Library responsible for censoring access or protecting individuals from controversial or offensive material.

Library workstations must be used in accordance with the Appalachian State University Use of Computers and Data Communications Policy, and in accordance with United States and North Carolina statutes of law.

Users are reminded that the library is a public place and are strongly encouraged to be considerate and not expose others to material and images that might be considered offensive. Indeed, so exposing others to such materials could violate state or Federal law or University policies, including the University’s Policy Prohibiting Sexual Harassment and the aforementioned Computer Usage Policy. Parents or legal guardians are responsible for their children’s use of library materials, whether found on the Internet or among the Library’s other collections.

The Library’s Internet Access Policy is based upon the First Amendment of the U.S. Constitution and American Library Association documents, including The Library Bill of Rights and Access to Digital Information, Services, and Networks: An Interpretation of the Library Bill of Rights.

Policy adopted April 13, 1999.

Lost and found

All library lost and found items are to be turned in at the Library Service Desk on the first floor. Every effort will be made to notify the owner. The remaining unclaimed items will be dealt with as follows:

  1. AppCards will be held for one week. If unclaimed, the cards will be taken to the AppCard Office each Friday (lower level of Trivette Hall).
  2. Valuables (e.g., jewelry, credit cards, etc.) not claimed will be turned over to University Police on a weekly basis.
  3. Toys, school supplies and other useful items will be held for one week, and then taken to charity organization or discarded.
  4. Book rentals inadvertently returned to the library will be taken to ASU Campus Bookstore every Friday. The Library is not responsible for any late fees or fines associated with ASU book rentals.
  5. Books, movies, recordings, etc. will be kept for two weeks. If these items are not claimed, they will be considered library donations.
  6. Flash drives, and other electronic devices will be held for three weeks. If the items are not claimed then the electronic devices will be reformatted and kept for library use or discarded.
  7. Medications will be held for up to three days. If the owner’s information is on the bottle, an attempt will be made to contact the person. If no owner is found or the medication is unclaimed, then the medications will be discarded.
  8. All other items not claimed will be disposed of properly.

Policy revised August 17, 2016.

Minors

Individuals 12 and under must be accompanied and closely supervised by a parent or caregiver, age 18 or older. Adults who bring minors into the library are responsible for monitoring their activities and regulating their behavior at all times.

Belk Library and Information Commons is an academic library that welcomes community users. As an academic library the focus is on providing resources and services meeting the curricula and research needs of the students, faculty and staff of Appalachian State University. Behavior expectations for patrons, regardless of age or affiliation, are outlined in Belk Library and Information Commons Conduct Policy.

Parents and caregivers are responsible for a minor’s use of the resources and facilities of the Library, including use of the Internet. It should be noted that the Library’s computers contain no filtering software. See the University’s Policy on the Use of Computers and Data Communications and the Library’s Internet Access Policy.

Belk Library and Information Commons is a large, public access building. A child left alone could possibly be persuaded to leave with a stranger, become disoriented within the building, or engage in conduct which may lead to injury. Appalachian State University, including library staff, cannot monitor the location of library users or be responsible for the safety of children of any age who are in the Library.

The following procedures will be followed by library staff when children age 12 and under are in the Library and appear to be unaccompanied by a responsible adult.

  1. The child(ren) will be asked if an adult is with them. If the response is affirmative, the child(ren) will be asked where the adult is and accompanied to join the adult. If the response is negative, the child(ren) will be told that they cannot be in the Library without an adult. The child(ren) will be taken to the 1st floor circulation services desk to let them call someone to either join them at the Library or pick them up.
  2. While a staff member will not prevent the child(ren) from leaving the Library unaccompanied, the child(ren)will not be required to leave until accompanied by an adult.

November, 2006 - Approved by Library Services Committee
May, 2007 - Approved by Academic Affairs

Signs

The general posting of notices, signs, etc., in Belk Library and Information Commons should be confined to designated bulletin board(s). Notices, signs, etc. should not be posted on the exterior of the building, painted surfaces, doors, windows, furniture, etc. Postings in violation of these guidelines are subject to removal.

Privacy of library records

Appalachian State University Libraries’ policy with regard to the confidentiality of library records adheres to the following:

Acting within the guidelines of Appalachian State University’s Policy Statement on the Family Educational Rights and Privacy Act of 1974, Appalachian State University Libraries will not release the details of a student’s library bill to a third party without the explicit written permission of the student.

Rhinehart Room

The Rhinehart Room is available Monday through Friday 8 a.m. – 5 p.m.

  • The room will be opened by Library Administrative Services personnel. Before class, the professor should come to the Administrative Services office to have the room opened and let them know when the class has ended so they can lock the room.
  • No food or drink is allowed in the Rhinehart Room.
  • Do not change the thermostat in the Rhinehart Room. The room is temperature-controlled for the preservation of the collection.
  • No students are to be left in the room unattended, i.e., before, after, or between classes. If students are members of a subsequent class meeting in the room, please ask them to leave and wait until their next professor arrives.
  • When you are finished using the room each day, please do the following:
    • Turn off the lights (switches located under light sconces next to bookcases). Note that recessed lighting above the table remains lit even after all light switches have been turned off.
    • Return chairs to their original locations (10–11 chairs at the table).
    • Close curtains.
    • Clean up any paper or other debris left on the table.
    • Close the door.
    • Alert Administrative Services that the class is finished.

Room 114

Library room 114 may be scheduled for University administrative, faculty, and staff functions, and for recognized University student groups. This schedule is subject to change based on the Library hours, which vary with holidays, breaks, and Library closings. Events may not be scheduled on days or at times the Library is closed.

Scheduling priority exists for use by classes requiring the use of the projection equipment. The room is available for regularly scheduled classes, Monday through Friday and all such classes end by 4:45 p.m. Use of the room for regularly scheduled classes 8:00 a.m. – 4:45 p.m. are handled through the Dean’s office, College of Arts & Science, 265-8629.

Room 114 has fixed, theater seating for a maximum occupancy of 125. The person/organization reserving the room is responsible for assuring that room capacity is not exceeded. Table and chairs may be available for program presenters, but additional audience seating is not available.

Reservations

The Library reserves the right to cancel or reschedule an event due to Library need.

Room access is provided by staff from the first floor Service Desk at the time of the event. No keys will be issued for the room.

Completion of the request form does not ensure room availability or event approval.

Room requests are processed in the order they are received.

Please submit your request at least two weeks prior to event and no less than two business days prior to event. Request will be processed in a timely manner during regular business hours, Monday – Friday, 8 a.m. – 5 p.m. Any request submitted a day prior to or the day of the event will be denied.

Requests for future semesters by University Faculty and Staff will be processed no more than six months from the requested date and after the library’s hours are posted; however, your event may be canceled or denied if the Library has need of the room for an event.

Requests by student groups (groups that are approved and recognized by Student Engagement & Leadership) must be submitted for the current semester only. Requests for upcoming semesters must be submitted after that semester begins; all other requests will be denied.

No tentative reservations/requests are approved.

A minimum of 30 minutes is required between events/programs. Please enter and exit the room in a timely manner to accommodate other group/s schedules.

Events scheduled in room 114 are subject to the following:

  • Hours depend upon the schedule of the building, please check the Library hours.
  • Starting 15 minutes after the last class of the day during spring and fall semesters,
  • Ending at 10:00 p.m., if building schedule allows or 30 minutes before building closes.
  • If the event will have alcohol, the university permit must be prior approved with all signatures and final copy in the library before event. If the permit is not finalized the event will be canceled.
  • If food is/was available for event, the responsibility for clean-up lies with the group/individual/department using the room. Failure to clean up is subject to review by the Library Dean and/or Associate Deans.

The following are prohibited:

  • Tape or other adhesives on walls, doors or windows.
  • Open flames of any kind (exception of sternos used by food services).
  • Covering of glass windows on room doors.
  • Sand, straw or glitter.
  • Disarray of furniture (or moving, touching or tampering with artwork in any way).
  • Anything prohibited in the Appalachian State University Policy Manual.

Food and Drink

Food and drink setup and clean-up is the responsibility of the contact person/group/department making the reservation and using the room (consider food setup and clean-up time needed when requesting a room for a meeting where food will be available).

Consider food clean-up time within 30 minutes of the ending reservation using the room. The group/individual/department will be responsible for cleanup of food, spills and trash.

All food items must be removed from the room and disposed of in the appropriate trash/recycle bins provided. When food is delivered by Food Services, the group/individual/department using the room must return all food items and dishes to Food Services cart/s, which will be in the hallway near the restrooms.

Failure to do so will result in cancellation or denial of any requests during the semester.

AV and Public Performances of Films

Use of the room for public performances of films, regardless of the nature or source of the film, requires proof of compliance with the United States copyright laws and the University’s policies with regards to film exhibitions.

The facility includes a Star Board, computer (Windows), projector, VHS player, DVD player, and wireless lapel and handheld microphones. Connections exist for the use of your own laptop. AV equipment in the room can only be used if one member of the group has completed training with a library staff member.

Storage lockers

Belk Library has two types of lockers for students: wall lockers and study tables with lockers.

Please note: For any issues or disputes regarding our lockers, please refer to the Library Service Desk on the first floor.

Wall lockers

  • Eligibility: All students enrolled at ASU
  • Location: Third floor of Belk Library, along the wall west of the grand stairwell
  • Loan period: One semester
  • Cost: Free

Study tables with lockers

  • Eligibility: Graduate students enrolled at ASU
  • Location: third floor of Belk Library, along the west and northwest walls
  • Loan period: One semester
  • Cost: Free

Note: Graduate students check out the entire table each semester. Please move to another space if asked by the student who has the table checked out.

Availability: All lockers are available on a first-come, first-serve basis. You may request to use a locker at the Library Service Desk at the following times: Monday through Friday, 8 a.m. to 9 p.m.; Saturdays, 10 a.m. to 5 p.m.; and Sundays, 1 p.m. to 9 p.m. Requesting a specific locker or study table may be only allowed under special circumstances. Please speak to someone at the Library Service Desk to make such a request.

Keys and locks: The storage lockers are secured with a key lock. Padlocks or personal locks of any type are not permitted. If padlocks or personal locks are used, they will be cut off and your locker privileges will be withdrawn.

Fines and fees: Overdue fines for checked-out keys are $1 per day up to a maximum of $50. A replacement fee of $50 will be assessed for any key not returned. A key is considered “lost” if a library staff member is required to open the locker.

Conditions of use: Do not post notices on study tables or lockers. Do not cover the locker vents in any way. Violation of these conditions will result in the loss of locker privileges.

Personal items, such as laptops, may be stored in the lockers. Please note, however, that the Library and the University assume no responsibility for personal items that are lost or stolen while stored in the lockers.

Storage of library materials: All library materials kept in the lockers must be checked out by the user. Library staff reserve the right to routinely check the lockers to verify that the library materials are properly checked out. If a locker is discovered to contain library materials not properly checked out, they will be emptied and the user’s privileges will be revoked.

Clearing lockers: Storage lockers must be cleared by the end of each checkout period. If the user fails to clear the locker of all materials by the fourth day after the due date, library staff will take the following actions:

  • Library materials will be removed, checked in, and returned to the shelves.
  • If any personal items are found after lockers have been vacated, emails will be sent to the person and the items will be held for one week. If the patron has not responded or claimed their items after 1 week, then the items will be disposed of.
  • The user will be billed for any keys that are lost or not returned ($50).

Policy updated August 2016

Use of the Atrium

University functions and recognized University student groups, clubs, or organizations requesting to use the library’s atrium must be approved by Library Administration. In general, groups requesting a contact table are encouraged to contact the Student Programs Office. If your group’s purpose is closely aligned with the Library’s mission, contact Ericka Patillo with your request. Please note that (1) requests for personal use of the atrium are not permitted (ex. weddings or receptions) and (2) requests that include solicitation (ex. selling or requesting funds) are not permitted. The Library reserves the right to refuse permission for use of the atrium.